Executive Assistant - EBRD jobs | وظائف القاهرة

Role Overview

The role of the the Executive Assistant is to provide secretarial and administrative support to the Director Egypt in addition to providing secretarial and office management functions of a more general nature including, on a case by case basis, for other senior EBRD staff.

Key Responsibilities and Deliverable

Country Director Support

* Handling incoming phone calls and mail, managing and keeping up to date Director's agenda and contact database, coordinating and arranging internal and external meetings in a swift and accurate manner.

* Overall organisation of all travel arrangements (e.g. flight, hotel, taxi, visas), including preparing travel packs with all relevant documentation including agendas.

* To independently preparing draft responses on incoming letters or emails for Directors' review as well as to handle routine enquiries addressed to the Bank or Director.

* To build and maintain a professional hard and soft copy file system of Directors' correspondence to ensure instant retrieval of documents and/or files.

* To register, screen and sort RO incoming and outgoing mail and distribute to relevant bankers or SBS staff, including managing the weekly pouch with EBRD London.

* To provide assistance of a general nature to Directors' PowerPoint presentations focussed on improvement and consistency of lay-out.

* To provide support of a general administrative nature to Director, including but not limited to printing and binding documents, sending faxes and scanning files.

* To provide support of a general operational nature to Director, including but not limited to managing incoming missions (i.e. fixing appointments, preparing agendas etc), co-organising RO retreats and taking minutes at RO meetings.

* Responsible for building and maintaining a local press database and to coordinate all local press related matters, including building a press folder about local press coverage of EBRD

* To meet and greet Director's visitors.

General Office Management Support

* To provide, on a case by case basis, various office management support functions of a general operational or administrative nature, under guidance of the RO's senior administrative assistant.

* Responsible for regularly monitoring EBRD Egypt's intra and internet websites and coordinate updates of the content, in close consultation with Director.

* On a case by case basis, to provide general secretarial and administrative support to (visiting) senior EBRD management and/or bankers, after consultation with Director.

Essential Skills, Experience and Qualifications

* Minimum of five years of secretarial or general experience (executive/personal assistant, office manager) in a larger organisation, preferably a local or international bank.

* Advanced knowledge of MS Outlook, Windows 7, MS Word and PowerPoint and good/intermediate working knowledge of MS Excel.

* An ability to independently draft letters of a general nature in Arabic and English, with a particular attention of details.

* Excellent organisational skills and ability to multi-task in a high powered environment.

* Fluent Arabic and English, both written and spoken.

Competencies and Personal Attributes

* Highest levels of integrity, conscientious, reliable and flexible with a positive general demeanour.

* Strong active and passive communication abilities, excellent interpersonal manners and ability to quickly turn-around given assignments.

* Copes well under pressure, can meet deadlines and committed and willing and able to work overtime, if needed.

* Strong attention to detail and continuous ability to provide work of excellent quality.

* Ability to work independently and ability to exercise judgment on and deal with complete discretion with confidential/sensitive information and data.

* Excellent team player with an ability to handle simultaneous assignments

* Ability to build effective working relationships with clients and colleagues in a strong multicult