Mail:Supervises mailroom activities, including the sorting and delivery of incoming mail, as well as the preparation and sending of outgoing mail. Supervises inventory, checks and reorders items as needed. Also supervise the receipt and allocation of office supplies. Handle all branches’ & RO mail through RO and distribute it in an efficient manner; Supervise and record Egypt branches & RO daily inward and outward mail and distribute it to concerned branch/department; Supervises and coordinates activities of clerks who open, sort, and route mail, and prepare outgoing material for mailing. Controlling mail cost in an efficient manner; Control and follow up courier and mail agents; Supervise the processes of Printing monthly MasterCard statements and send them to branches Supervise the processes of Printing daily, weekly, monthly statements of A/Cs and send them tobranches/departments Supervises and coordinates activities of workers engaged in wrapping and addressing printedmaterial, such as periodicals, books, and newspapers, for mailing and dispatching. Revises local, state, and out-of-state mailing lists. Inspects work stations to ensure that material is wrapped and addressed in time to meetscheduled departure Records distribution of material to subscribers and dealers in city, suburban, home, and countrydivisions, working from shipping and mailing reports. Maintains file of schedules and transfer points, and baggage, express, air, or postal mailing rates. Reads letters and determines department or official for whom mail is intended and informs MailClerk of routing. Computes amount of postage required for outgoing mail according to weight and classification. Computes cost of mail permits from postage meter readings. May train new employees. Present periodically reports when needed.Fleet:Manage the bank’s owned fleet (vehicles and motorbikes). Directs drivers and motorcyclists.Responsibilities include the development of fleet administration standards and vehicle operatingpolicies; preparation of annual budgets and periodic reports on operating costs; purchase, or lease ofvehicles and equipment; and control over maintenance, repair, replacement, and disposal of vehicles.Direct fleet-related risk management training, such as safety and accident prevention programs, andnegotiate insurance matters in conjunction with both Procurement Department and Support ServicesDepartment. Shall create driver's manuals to keep staff informed about their fleet programs. This shallinclude the following: Manage, Supervise and Control the Fleet movement. Manage, Supervise and Control the Drivers. Provide the necessary training for Drivers and ensure their safety driving. Set the regular/periodically preventive maintenance plans for fleet and ensure itsimplementation. Follow-up with external workshops the maintenances & repairs needed. Supervise the licensing issuance and renewals of the Fleet. Collaborate with Insurance Officer for the insurance recovery of fleet in case of accidents. Ensure minimum time responses to transportation reservations of Pool Cars and collaborate withProcurement Department to cover extra transportation requirements via renting approach. Ensure safety and cleanliness of fleet. Ensure Drivers' appearance, cleanliness; attitude & behavior are to the most acceptable level. Monitoring, analyzing and reporting on a monthly basis the fleet expenses to be approved by theDepartment Manager. Identifying the daily destination of each driver. Follow-up on car breakdowns in the workshop. Reviews and checks invoices of transport offices before submittal for approval. Follow-up on preparation of daily and monthly reports of the drivers (incentive - attendance -departure, Overtime). Run periodic meetings with the fleet team Present periodically reports when needed.Other Administrative responsibilities and tasks: Manage the process of Clients’ Statements production, auto enveloping and dispatching. This includes but not limited to ensure that best delivery services are in place, follow up with outsourced service provider to provide all necessary repots any analysis, accelerate the delivery time and minimize the return mail as much as possible. Coordinate with different departments within the bank and external authorities for the communication lines requirements. Responsible for all landlines, subscriptions, payments and reporting analysis. Coordinate with the Information Technology Department the handling of all Voice & communication related activities to Supply the bank with the best service of communications (external lines, data loops ...etc.). Review and verifying Utilities Bills and Invoices for payments' release and provide all necessary reports and analysis. This cover Telephone landlines, Water, electricity, Sewage, Gas, Garbage Removal …etc. Review all vendors’ due payments before forwarding to Finance for issuing the Cheque OR transferring to banking account. Provide necessary reports on vendor payments and ensure releasing the due payments on time. This includes monitoring the regular payments for exiting agreements/contracting and premises leases. Approve all payments within the set approval power Control the Petty Cash custody and review the Petty Cash Expenses before submittal for approval. Participate in Budget forecasting and planning and ensure complying with the set budget. This role has participation in special projects, budget processes, audit support, and more.
Job Details
| Date Posted: | 2016-03-23 |
| Job Location: | Cairo, Egypt |
| Job Role: | Administration |
| Company Industry: | Banking |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Egypt |
Apply Now - Jobs in Egypt - Administration Jobs in Egypt - Search All Jobs
Mail and Fleet Senior Supervisor
Mail and Fleet Senior Supervisor jobs
إرسال تعليق