JOB PURPOSE:
To perform and apply appropriate procurement and administrative procedures and policies that support the efficient and effective procurement services.
KEY RESPONSIBILITIES:
-Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
-Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
-Track purchases, deliveries and issues in a systematic manner and run analyses (mainly in MS Excel) for performance management and reporting.
-Data verification on invoices and reports submitted by suppliers and inspection companies.
-Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
-Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
-Research and compile information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
-Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
-Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
-Administer and review supplier applications as a part of supplier registration and management.
-Provide technical support to other Procurement staff in order to assist them in completing standard tasks to agreed standards and deadlines.
- Assist the team with any filing and administrative requirements
-Set up meetings and coordinate conferences
-Take meeting minutes, edit documents, translate emails and short letters as required.
Job Details
| Date Posted: | 2016-03-07 |
| Job Location: | Cairo, Egypt |
| Job Role: | Purchasing/Procurement |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Entry Level |
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Procurement Assistant (2 roles)
Procurement Assistant (2 roles) jobs
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