Job Duties :
•Review all incoming and outgoing internal and outgoing correspondences on time
•Print all the correspondences and classifies them
•Submit all incoming correspondences to Chairman Office Manager or directly to Chairman for review and required action according to delegated instructions
•Follow up that the initiatives of the Chairman are implemented
•Maintain office systems including filing, data management for all Chairman's correspondences
•Ensure the confidentiality of all correspondences
•May produce some online research and statistical reports
•Ensure the renewal of Chairman's passports and visas on time
•Arrange the primary bookings for airline tickets and hotels for business trips for the executives
•Ensure the availability of the updated valid copies of the credit cards, and subscriptions renewals for satellites, magazines and newspapers.
Follow up on all memberships' renewal procedures
•Ensure that the Chairman office has all supplies required all the time
•Ensure the regular maintenance of all equipment in the office and the prompt fixing of any broken items
•Ensure the availability of the cleaners and the office boys all the time
•Takes minutes of meetings headed by either the Chairman or the Vice Chairman, as per the Chairman Office Manager request
•Check meeting rooms before the Chairman meeting start time
•Create hotel agreements comparison sheets• Update the situation sheet for passports and visas renewals
•Update the petty cash expenses report on a regular basis for the Chairman Office safe.
•Flexibility to work late is a must
Job Details
| Date Posted: | 2016-03-06 |
| Job Location: | Cairo, Egypt |
| Job Role: | Secretarial |
| Company Industry: | Industrial |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Diploma |
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Senior Executive Secretary
Senior Executive Secretary jobs
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